Conferences and summits
Run walls near registration, the coffee stations and the expo floor, all from one display link. Attendees see sessions they missed, and your social team gets material without chasing it.
For conferences, launches and company partiesA corporate event photo wall you can brand and moderate
Attendees scan a QR code and share photos from their phones, with no app or login. Your team approves what reaches the venue screens, the wall plays over your own background artwork, and marketing gets the full photo set afterwards.
Press Add photos on the phone, or drop a photo on the wall. It stays on your device and is never uploaded.
Acme year-end party
12 October 2026
Live · 127 photos
Scan to add yours
heygrats
Make it yours
- Approve before display
- Your artwork behind the photos
- No app for attendees
- ZIP download afterwards
01Why companies use one
Attendee photos, with the controls a company event needs
At a company event, the photos attendees take are some of the most useful material you will get: real people, real sessions, the room at its best. A corporate event photo wall collects them by QR code and shows them on screen while the event is still running, which is what keeps people sharing.
What makes it fit for business is control. Moderation holds each upload until someone on your team approves it. A custom background puts your event design behind the photos, logo and sponsor marks included. On Host Annual, colleagues join the event as collaborators instead of passing one login around. Compare the options on the pricing page.
02How it works
How it works for an events team
Set it up once, brief the room, then let attendees fill the screens.
01
Brand the event, switch on approval
Create the event, upload your background artwork, set the title colour and hold uploads for approval. On a subscription, invite colleagues as collaborators.
02
Put the QR code in front of attendees
Add it to registration signage, holding slides and coffee-station cards. One code works across every room and every day of the event.
03
Approve, display, deliver
Approved photos play on every screen showing the display link. Afterwards, download the set as a ZIP for the recap, the intranet and social.
03Use cases
Company events that suit a photo wall
The format changes from event to event. The need for fresh, approved photos on screen does not.
Sales kickoffs and all-hands
Teams from different offices meet once a year. Between sessions the screen shows them together, and the photos go straight into the recap deck.
Product launches and brand activations
A custom background keeps the launch artwork on screen behind every attendee photo, so the wall looks like part of the campaign rather than an add-on.
Holiday parties, galas and farewells
Keep approval on for evenings when the mood loosens. For a leaving do, the digital guest book collects written goodbyes alongside the photos.
04Features
Controls for brand-safe event photo sharing
What an events or marketing team needs before putting attendee photos on a company screen.
Approval queue
With moderation on, uploads wait until someone approves or rejects them. An optional profanity filter and keyword blocklist screen the text guests write.
Your artwork on screen
Upload a background image or short looping video carrying your logo, colours and sponsor marks, with an optional colour tint. Photos play on top.
Collaborators
Host Annual lets teammates help approve uploads in the same event, each signing in with their own account.
Custom event links
Paid plans let you choose the event link, so the address guests open carries your event's name rather than a random code.
The full set, after
Download the approved photos as a ZIP on any paid plan, ready for the recap, the intranet or next year's promotion.
Nothing to install
Attendees upload from the phone browser, which also works on managed work phones that block new apps.
05Event manager's checklist
Before you put attendee photos on a company screen
A little preparation keeps the wall on-brand and everyone comfortable being on it.
- 01
Decide who approves, and when
Turn on moderation and switch off auto-approve, then name at least two people to work the queue at peak times, such as the first break and the evening reception.
- 02
Tell attendees what the wall is for
Add a line to the signage and the pre-event email, for example "Photos you share may appear on the event screens and in the event gallery". Clear expectations make consent easier.
- 03
Prepare the background artwork early
Design for a landscape 16:9 screen and keep logos away from the edges. Images and short MP4 or MOV loops up to 15 MB are accepted.
- 04
Put screens where people wait
Registration, coffee, lunch queues and the expo floor get far more attention than a screen at the back of a session room.
- 05
Plan the handover
Agree who downloads the photos after the event and where they go. The pricing page shows how long each plan keeps the photos.
06Keep reading
Related pages and guides
- QR code photo wallPrinting and placing the QR code for registration desks and slides.
- Live photo wallScreen setup for keynote halls, expo floors and receptions.
- Event photo sharing appCollecting photos without a screen, for offsites and team trips.
- Birthday photo wallThe lighter version for a colleague's milestone birthday.
- Photo booth alternativeA photo wall next to a booth rental, for the company party budget.
- Wedding photo sharing appFor planners who run weddings as well as corporate events.
- How planners use a live photo wallRunning a photo wall as part of a client service.
- Peer-recognition shout-outsPrompts that turn a company screen into a thank-you wall.
Can we approve every photo before it appears?
Yes. Paid plans include moderation: with auto-approve off, uploads wait in a queue and only approved photos reach the wall and the gallery.
Can we put our branding on the wall?
Yes. Upload your own background artwork on a paid plan and set the title colour on any plan. Host Annual removes the HeyGrats badge from the wall.
Can several people from our team manage the event?
Yes, on Host Annual, which includes collaborators, so colleagues or an agency can approve and reject uploads in the same event.
Do attendees need to install an app or log in?
No. They scan the QR code or open the link and upload from their phone browser, which also works on locked-down work phones.
Can we get all the photos after the event?
Yes. Paid plans include Download All as a ZIP file, and you can share the gallery link with attendees.
We run events for clients. Is there a plan for that?
There is no separate agency plan. Host Annual suits running several events a year: five active events, 365-day retention, unlimited photos and collaborators. For client work, contact support.
Your event, tonight
The best photos of the night are already in your guests’ pockets.
Create an event, add your artwork, and give attendees one QR code to share the day.