The Big Idea
Instead of chasing photos after the event, you let guests upload everything in real time during the event.
- Guests scan a QR code
- They upload their photos in seconds
- The photos appear instantly on a live photo wall
That is it. No login, no app store download, no tech frustration.
Step 1: Guests Scan the QR Code
You place your unique HeyGrats QR code where people can see it.
- At the event entrance
- On table cards
- Beside the photobooth
- On slides before the program starts
Guests open their camera or QR scanner. The link takes them straight to your event page.
For them it feels like opening a simple website. No one needs to create an account or install anything.
Step 2: They Upload Photos In Seconds
Once they land on the event page, guests see a very simple interface:
- A clear button to add photos or videos
- A preview of what others have already shared
- Optional message or caption field
The flow is familiar. It feels like sending a photo in a chat, except everything goes into one shared event album.
Because it is so simple, guests of all ages can use it. Even the uncle who usually says "I am not good with tech" can upload the group photo he just took.
Step 3: Photos Appear Instantly On The Live Wall
As soon as a guest uploads a photo, HeyGrats processes it and sends it to your live photo wall.
On your side, you connect the event to any screen you like:
- A TV at the reception area
- A projector in the hall
- A big LED screen on stage
Photos start popping up in real time. People take a picture, look up, and see themselves appear on the screen a few moments later.
This is the moment when the room reacts. People laugh, wave at the screen, and start taking more photos. The live wall becomes a playful part of the event program.
What The Experience Feels Like On Event Day
Here is a simple example of how the flow looks during a wedding or corporate event:
- Guests arrive and see a QR code with a short instruction like "Scan to share your photos here".
- They scan, upload a few shots, and continue enjoying the event.
- During speeches or breaks, the live wall shows a continuous stream of photos sent by everyone.
- At the end of the event, the organiser has one central album full of content from many different phones and perspectives.
No one needs to hunt for photos later. The couple, the event organiser, or the marketing team already has everything in one place.
Behind The Scenes: What Organisers See
For organisers, HeyGrats is designed to be just as simple.
- Create an event and set the date and basic details
- Generate the QR code and download the artwork
- Test the upload flow on your phone
- Connect a laptop or device to the venue screen and open the live wall
From there, HeyGrats keeps collecting content in the background while you focus on running the program.
Depending on your plan, you can also:
- Moderate content before it appears on the live wall
- Download all media after the event
- Keep the album live for a period so guests can revisit and re-download their favourites
Why This Beats The Old Way
Traditional ways of collecting photos often look like this:
- Multiple WhatsApp groups that become noisy and messy
- AirDrop that only works for some people and only during the event
- Google Drive links that guests forget to use
These methods put extra work on everyone and still result in missing photos.
HeyGrats creates one shared space for the event. The QR code is the only thing guests need to remember. They scan, upload, enjoy the live wall, and you get all the memories in one album.
Ready To Try It At Your Next Event
If you are planning a wedding, conference, church camp, launch event or company dinner, HeyGrats can slot into your existing program with almost no extra setup.
Create your first event, print the QR code, and watch your photo wall come alive in real time.
From QR code to photo wall, the entire journey is designed to feel natural for your guests and effortless for you.